Tax Group Details are collections of Tax Items. Each Tax Group Detail holds the Tax Items that are collected in that group. Before using Tax Items in transactions, the Tax Items must be collected into Tax Group Details which are then collected into Tax Groups. The Tax Group Details table stores the individual Tax Group Details and is used by the system in certain transactions.
The Tax Group Detail screen can be accessed from the Company Setup menu. The Integral Accounting Enterprise system comes shipped with basic Tax Group Details as a sample of various Tax Group Details. During the Setup and Installation process, and as one of the items on the Setup Checklist, the Tax Group Detail table must be reviewed and the Tax Group Details customized to meet the way your company does business.
The diagram to the left details the Sales Tax and VAT Tax Organization within the Integral Accounting Enterprise. It is recommended that this diagram be studied to understand the tax organization before entering taxes and transactions involving taxes.
The Tax Group Details screen displays the Tax Group Details in the system and the total percentage for each Tax Group Detail.
To Create a New Tax Group Detail:
To create a new Tax Group Detail, click the New button and a blank screen will appear where the Tax Items can be selected for that particular tax group. The steps below detail setting up a New Tax Group Detail:
1. Enter the Tax Group Detail ID: The first field when entering a New Tax Group Detail is the Tax Group Detail ID. Enter the ID that will be used for the Tax Group Detail you are setting up.
Do not enter anything in the Total Percent field. That field is automatically populated based on the total of the Tax from the Tax Items in that Tax Group Detail.
2. Select the Tax Items for the Tax Group Detail: Click the Select Tax Item button to select the Tax Items for this group. After clicking the Select Tax Item button a screen will appear where you can check the Tax Items to be included in the Tax Group Detail you are creating. Click each Tax Item you wish to include and click the OK button when finished. The Tax Items will appear in the Tax Group Detail list for that Tax Group Detail.
3. Entering a New Tax Item: New Tax Items should be entered through the Tax Items screen, but they can also be entered at the time of setting up the Tax Group Detail. To enter a New Tax Item from the Tax Group Detail screen, click the New Tax Item button. A blank screen will appear where a new Tax Item can be entered.
NOTE: When a New Tax Item is created from the Tax Group Detail screen, it is automatically included in that Tax Group Detail.
To Edit or Delete a Tax Item from a Tax Group Detail:
Clicking the edit (pencil) button next to a Tax Item will allow you to edit that Tax Item. Note that any changes made to the Tax Item are made globally in the system, not just for that Tax Group Detail.
To delete a Tax Item from a Tax Group Detail, click the delete button (the red X) and that Tax Item will be removed from that Tax Group Detail.
When you are finished creating and working with that Tax Group Detail, click the OK button to save the Tax Group Detail and return to the main Tax Group Detail Screen.